Monday 16 December 2013

lms

LIBRARY MANAGEMENT SYSTEM(LMS)
VERSION 1.0
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USER MANUAL
Table Of Contents
Introduction to LMS 1.0
The LMS 1.0 is a Library management software for monitoring and controlling the transactions in a library. CHAPTER 1 INTRODUCTION TO LMS1.0
This application mainly focusing on operations like adding new user, new books, updating information, searching books, members, keep track of issuing and returning of books.
The application is designed in such away that it is very easy and user friendly to the users.It features a familier and well thought –out,an attractive user interface,combined with strong searching ,insertion and reporting capabilities.The report generation capabilities helps to get a good idea of the transactions in the library.
LMS 1.0 is having the following modules
Transaction
Master Forms
Members
Search
Print Reports
Security
Hardware and software requirements for LMS1.0
CHAPTER 2
MAIN PAGE OF LMS 1.0
Main page of LMS 1.0
1. Click the LMS icon
2. The login page will display for the login of LMS 1.0
3. Enter the username and password
4. Click the Login button
5. The main page of LMS 1.0 will display like below
CHAPTER 3 TRANSACTION IN LMS1.0
Transaction menu in LMS 1.0
The transaction menu in LMS 1.0 is used to store the details of
1. Issuing books
2. Return book
3. Book Reader
4. Lock member
Issuing book in LMS 1.0
To issue books
1. Select the transaction tab in the main page of LMS 1.0
2. Double click the Issue Books icon
3. The page for issuing book will display like this
4. Click the issue book option
5. The page for adding new book issue details will display like this
6. Click the Add New button
**Mode will be Add
7. Select the member type and member id from the list
**member type:-Student,faculty,Others
8. Select the book ID and book name from the list
9. Select the date of book issue and date of return from the list
10. Click the Save button
11. Confirmation message will display for issuing
12. Click Yes for issuing,else click No
13. Message will appear after successful issue of book
14. Click OK button to save data to the database.
15. the issued book details will be displayed on the table
To Modify issued book record
1. Select the transaction tab in the main page of LMS 1.0
2. Double click the Issue Books icon
3. The page for modifying isued book will display like this
4. Click the Modify Record
5. The page for modifying issued record will display like this
6. Double click the fields from the table for modification
7. Make the changes to necessary fields
8. Click the Update button
9. Confirmation message will display for modification
10. Click Yes for modification,else click No
11. Message will display after successful updation
12. Click the OK button
13. The modified data will get stored to the database as well as the table in the page.
We can search the previously issued books from the same page itself.
To search for issued books
1. Select the search type(All, member,member ID,Item id,Name,date)from the list
2. Enter the searching keywords accrding to the selection
3. The mode will be view
4. The search results will display in the table
Return Books in LMS 1.0
To return book in LMS 1.0
1. Double click the Return Book icon in the main page of transaction tab
2. The page for returning book will display like this
3. Click the Return Book option
4. The page for entering the return book details will display like this
5. Double click the book details in the table which is to be returned
6. The book details including the fine details ,if any,will display in the fields
7. Click the update button
8. Confirmation message will display for return of books
9. Click Yes for returning of books,else click No
10. Message will display aftetr successful return of book
11. The status of the book will change to returned in the table
Book Reader in LMS 1.1
The LMS 1.1 is having the option to enter the details of users who are reading books in the library without issuing. Using this we can keep track of the details who are reading books from the library.
To add Book Reader details
1. Double click the Book Reader icon from the main of Transaction tab
2. The page will display for adding book reader details
3. Click the Add Record option
4. The page for adding the Book Reader details will display like this
5. Click the Add New Button
6. Select the Member type,member ID and book ID from the list
7. Enter the book name for reading
8. The available stock for the selected book will display on the page
9. Click the save button
10. Message will display on successful saving of data
11. The saved details will display in the table
**Here the mode will be Add
To modify Book Reader Record
1. Double click the Book Reader icon from the main of Transaction tab
2. The page will display for modifying book reader details
3. Click the Modify Record option
4. The page for modifying record will display this
5. Double click the field in the table where the updation is required
6. Make changes to necessary fields
7. Click the Edit button
8. Message will display for the confirmation for modification
9. Click yes if modification is required,else click No
10. Message will display after successful modification
Lock Member in LMS 1.1
This is a very interesting facility in LMS 1.1.If the user creates any damage to the book or doesn’t returned the book,the librarian can lock the user from using Library books.if the user is locked, he cant issue books.
To lock user
1. Double click the Lock User button from the main page of Transactions tab
2. Options will display for locking the user
3. Click the Add Record option
4. The page for locking the user will display like below
5. Click the Add New button
6. Select the Member type and ID from the list
7. Select the mode as lock from the list
8. Click the Save button
9. Message will display after locking
10. Click the OK button
11. The locked user data will enter into the database and the table in the page.
To modify the locking status of user
1. Double click the Lock User button from the main page of Transactions tab
2. Options will display for locking the user
3. Click the Modify Record option
4. The page for lock/unlockthe user will display like below
5. Double click the user details from the table in the page
6. Select lock/unlock for the user
7. Click the Edit button
8. Confirmation message will display for modification
9. Click Yes for modification,else click No
10. Message will display after modification
11. Click OK button
12. The modified data will get stored into the database and the table in the page
CHAPTER 4 MASTER FORMS IN LMS 1.0
The Master Forms in LMS 1.0 can be used to create
1. New Book/CD/DVD entry to the Library
2. New racks and sub racks
3. New categories and sub categories
4. New publishers and suppliers
5. Fine charges for each type of user
6. No of book issues for each type of user
New Book CD/DVD in LMS 1.0
To enter new book,CD/DVD details
1. Double click the New Book CD/DVD icon in the main page of Master Forms tab
2. Options will display for adding new book
3. The page for entering the new book details will display like this
4. Click the Add new button
5. Select the type of entry(Book,CD,DVD)
6. Enter the book details
**As soon as the Item ID enters, the barcode for the particular item will generate
7. Click the Save button
8. Message will display after successful addition
9. Click the OK button
10. The data will stored into the database as well as the table in the page.
To modify the Library item
1. Double click the New Book CD/DVD icon in the main page of Master Forms tab
2. Options will display for modifying the library entry
3. Click Modify Record option
4. The page for modifying record will display like this
5. Double click the entry from the table for modification
6. Make changes to necessary fields
7. Click the Edit button
8. Confirmation message will display for editing
9. Click yes for modification, else click No
10. Message will display after successful modification
11. Click ok button
12. The modified data will get stored into the database and to the table in the page.
New Rack and New sub rack in LMS 1.0
To enter new rack
1. Double click the New Rack icon in the Master Forms tab
2. Page will display for adding new rack
3. Click the Add Record option
4. The page for adding new rack details will display like below
5. Click the Add New button
6. Enter the rack no
7. Click the Save button
8. Message will display after successful addition
9. Click the OK button
10. The new racked will get stored into the database and to the table in the page also
To modify rack details
1. Double click the New Rack icon in the Master Forms tab
2. Page will display for adding new rack
3. Click the modify record option
4. The page for modification will display like below
5. Double click the field for which the modification is required.
6. Modify the rack id
7. Click the edit button
8. Confirmation message will display for editing
9. Click Yes for editing,elde click No
10. Message will display after successful updation
11. Click the OK button
12. The updated data will get store both in the database and the table in the page.
To enter new Sub Rack
1. Double click the New Sub Rack icon in the Master Forms tab
2. Page will display for adding new sub rack
3. Click the Add Record option
4. The page for adding new rack details will display like below
5. Click the Add New button
6. Select the rack no
7. Enter the sub rack no
8. Click the Save button
9. Message will display after successful addition
10. Click the OK button
11. The new racked will get stored into the database and to the table in the page also
To modify rack details
1. Double click the New Rack icon in the Master Forms tab
2. Page will display for adding new rack
3. Click the modify record option
4. The page for modification will display like below
5. Double click the field for which the modification is required.
6. Modify the rack no/subrack no
7. Click the edit button
8. Confirmation message will display for editing
9. Click Yes for editing,elde click No
10. Message will display after successful updation
11. Click the OK button
12. The updated data will get store both in the database and the table in the page.
Fine Master in LMS 1.0
The fine for eachuser type can set here
To add fine details
1. Double click the Fine Master icon from the main page of Master Forms
2. The options will display like this
3. Click the Add Record option
4. The page for adding new fine details will display like below
5. Click the Add New button
6. Select the member type
7. Enter the fine for the selected user type
8. Click the Save button
9. Message will display after successful adding of fine details
10. Click the OK button
11. The fine details will get store into both the database and the table in the page.
To modify fine details
1. Double click the Fine Master icon from the main page of Master Forms
2. The options will display like this
3. Click the modify record option
4. The page for modification will display like below
5. Double click the field for which the modification is required.
6. Modify the fine details
7. Click the edit button
8. Confirmation message will display for editing
9. Click Yes for editing,elde click No
10. Message will display after successful updation
11. Click the OK button
12. The updated data will get store both in the database and the table in the page.
Category Master in LMS 1.0
The new categories can be entered here
To enter new category
1. Double click the Category master from the main page of Master Forms tab
2. The options will display like this
3. Click the Add Record option
4. The page for adding new category will display like below
5. Click the Ad New button
6. The category ID will generate automatically
7. Enter the category name
8. Click the save button
9. Message will display
10. Click the OK button
11. The new data will get store into the database a well as the table in the page
To modify category
1. Double click the New Category icon from the main page of Master Forms
2. The options will display like this
3. Click the modify record option
4. The page for modification will display like below
5. Double click the field for which the modification is required.
6. Modify the category name
7. Click the edit button
8. Confirmation message will display for editing
9. Click Yes for editing,elde click No
10. Message will display after successful updation
11. Click the OK button
12. The updated data will get store both in the database and the table in the page.
Sub Category Master in LMS 1.0
The new sub categories can be entered here
To enter sub new category
1. Double click the Sub Category master from the main page of Master Forms tab
2. The options will display like this
3. Click the Add Record option
4. The page for adding new sub category will display like below
5. Click the Ad New button
6. The category ID will generate automatically
7. Select the Category name from the list
8. Enter the category name
9. Click the save button
10. Message will display
11. Click the OK button
12. The new data will get store into the database a well as the table in the page
To modify sub category
1. Double click the New Sub Category icon from the main page of Master Forms
2. The options will display like this
3. Click the modify record option
4. The page for modification will display like below
5. Double click the field for which the modification is required.
6. Modify the category name
7. Click the edit button
8. Confirmation message will display for editing
9. Click Yes for editing,elde click No
10. Message will display after successful updation
11. Click the OK button
12. The updated data will get store both in the database and the table in the page.
New Supplier in LMS 1.0
The new supplier details for the library items are stored here
To enter new supplier
1. Double click the New Supplier from the main page of Master Forms tab
2. The options will display like this
3. Click the Add Record option
4. The page for adding new supplier will display like below
5. Supplier ID will automatically generate
6. enter the supplier details
7. Click the save button
8. Message will display
9. Click the OK button
10. The new data will get store into the database a well as the table in the page
To modify supplier
1. Double click the New Supplier icon from the main page of Master Forms
2. The options will display like this
3. Click the modify record option
4. The page for modification will display like below
5. Double click the field for which the modification is required.
6. make changes to necessary fields
7. Click the edit button
8. Confirmation message will display for editing
9. Click Yes for editing,elde click No
10. Message will display after successful updation
11. Click the OK button
12. The updated data will get store both in the database and the table in the page.
New Publisher in LMS 1.0
The new publisher details for the library items are stored here
To enter new publisher
1. Double click the New publisher from the main page of Master Forms tab
2. The options will display like this
3. Click the Add Record option
4. The page for adding new publisher will display like below
5. publisher ID will automatically generate
6. enter the publisher details
7. Click the save button
8. Message will display
9. Click the OK button
10. The new data will get store into the database a well as the table in the page
To modify publisher
1. Double click the New publisher icon from the main page of Master Forms tab
2. The options will display like this
3. Click the modify record option
4. The page for modification will display like below
5. Double click the field for which the modification is required.
6. make changes to necessary fields
7. Click the edit button
8. Confirmation message will display for editing
9. Click Yes for editing,elde click No
10. Message will display after successful updation
11. Click the OK button
12. The updated data will get store both in the database and the table in the page.

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