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STUDENT MANAGEMENT SYSTEM|USERMANUAL 1
STUDENT MANAGEMENT SYSTEM|USERMANUAL 2
STUDENT MANAGEMENT SYSTEM(SMS) VERSION 1.7
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USER MANUAL
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Table of contents
CHAPTER 1 .................................................................................. 7
Introduction to SMS 1.7 ............................................................. 8
Hardware and software requirements for SMS 1.7 ................ 8
CHAPTER 2 .................................................................................. 9
Main Page of SMS 1.7 .............................................................. 10
CHAPTER 3 ................................................................................ 13
Student menu in SMS 1.7 ......................................................... 14
New Admission in SMS 1.7 ...................................................... 14
Modify Student details in SMS 1.7 ......................................... 16
CHAPTER 4 ................................................................................ 20
Making Fee payment in SMS 1.7 ............................................ 21
CHAPTER 5 ................................................................................ 24
FEE SETUP MENU IN SMS 1.7 ............................................. 24
Fee Setup in SMS 1.7 ................................................................ 25
To Edit the Fees details ............................................................ 27
CHAPTER 6 ................................................................................ 28
Assigning roll numbers in SMS 1.7 ........................................... 29
CHAPTER 7 ................................................................................ 30
Class Promotion in SMS 1.7 .................................................... 31
CHAPTER 8 ................................................................................ 32
CHANGE SECTION MENU IN SMS 1.7 ............................ 32
Changing section in SMS 1.7 ................................................... 33
CHAPTER 9 ................................................................................ 34
Issuing TC in SMS 1.7 .............................................................. 35
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CHAPTER 10 .............................................................................. 36
Reports in SMS 1.7 .................................................................. 37
CHAPTER 11 ........................................................................... 43
Security in SMS 1.7 ................................................................... 44
Granting roles in SMS 1.7 ........................................................ 46
CHAPTER 12 ............................................................................... 47
Search in SMS 1.7 ..................................................................... 48
SEND SMS IN SMS1.7 ............................................................. 49
Exit from the SMS 1.7 application ......................................... 52
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STUDENT MANAGEMENT SYSTEM|USERMANUAL 7
CHAPTER 1 STUDENT MANAGEMENT SYSTEM 1.7
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Introduction to SMS 1.7
The Student Management System(SMS 1.7) is specially designed to deal with the day to day management of school data. This can be used to store and modify student details, fees details, generating various reports, sending sms etc. This is also designed in a highly secured way.The application is also having option to search student details. This application is very simple to use and also very user friendly.
Hardware and software requirements for SMS 1.7
1. Any Windows series OS
2. .NET Frame Work
3. MS SQL Sever 2000
4. 512 MB RAM
5. 500 MB Space
6. Internet connection for sending SMS
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CHAPTER 2 MAIN PAGE OF SMS 1.7
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Main Page of SMS 1.7
1. Double Click the SMS Icon
2. The Login page will display for the user
1. Enter the username
2. Enter the Password
3. Click the Login button
4. The main page of SMS 1.7 will display after successful login
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1. The main page is having the following information
2. The left side of the page displays the fees details like daily collection and monthly collection.
3. The main menu is having the following options
3.1. Student
3.2. Search
3.3. Print Reports
3.4. Security
4. The right side of the main page displays having options like calculator, restoring and backup of database, Exit etc.
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CHAPTER 3 STUDENT MENU IN SMS 1.7
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Student menu in SMS 1.7
SMS 1.7 is having the option to store the details of students.The new admission details, updating students details, managing the fees details, Assigning the roll numbers , managing the class promotion details,managing the class change details,TC details.
New Admission in SMS 1.7
We can enter new admission details or modify the existing admission details using this option. To make New Admission
1. Double click the New Admission icon
2. Click the New admission option above
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3. The page for adding the new student details will display like this
4. Click the AddNew button to add new student details
5. Enter the Student details,Contact details,parent details, guardian details and class details
6. Attach Photo of the student
7. Click the Save button to save the details
8. Click clear button to clear the fields
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9. To find any student details click the Find Student link at the bottom of the page
10. Click Close button to close the page.
Modify Student details in SMS 1.7
To modify the existing student details
1. Click the Modify Student option
2. The page for modifying student details will display below
3. The student searching can be done by
All Name Class Admission no.
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Admission date Roll No. Enter the keyword
4. The Serach results will display in the table below
5. Double click the field which needs updation
6. The page for updation will display like below
7. Here the page will open in Update mode
8. Make the necessary changes
9. Click the Edit button
10. Confirmation Message will display for editing
11. Click Yes if updation is required,click No otherwise
12. Message will display after successful updation
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13. Click OK button , the data will save to the database.
To delete a particular student details
1. Click the Delete button
2. Confirmation Message will display for deleting
3. Click Yes if deletion is required,click No otherwise
4. After clicking Yes, the page will display for issuing TC
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5. Enter the TC No.
6. Click the Issue button
7. Confirmation message will display for issuing TC
8. Click Yes for issuing TC,otherwise NO
9. Message will display after deleting the student
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CHAPTER 4 FEE PAY MENU IN SMS 1.7
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Making Fee payment in SMS 1.7
The fee details can be entered through this page. The bill details for the previous months can also be viewed . To make Fee payment
1. Double click the Fee Pay icon in the main page
2. The page for adding the fee details display like below
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3. Click the AddNew button
4. The bill no will automatically enter
5. Enter the student details
6. Enter the fees details by checking appropriate checkboxes.
7. Select the month of payment.
8. Select the mode of payment(cash,cheque or draft)
9. Enter the DD details if the mode of payment is by Draft.
10. Click the save button to save the details
11. Message will display after successful fee payment
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CHAPTER 5 FEE SETUP MENU IN SMS 1.7
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Fee Setup in SMS 1.7
The fees for each class can be entered here. To set up fees
1. Double click the Fee Setup Icon in the main page
2. The page for adding the fees for each class will display like below
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3. Click the Add new button
4. Select the class from the list
5. Enter the Admission fee, monthly fee and computer fee for the selected class
6. Click the Save button
7. Confirmation message will display
8. Click Yes to store fee details,otherwise click No
9. Message will display after successful fee setup
10. Click OK to store the details to the database.
11. The fees details can also viewed in the table below the page
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To Edit the Fees details
1. Double click the entry which need to be edited from the table
2. Make the necessary changes
3. Click the edit button
4. Confirmation message will display
5. Click Yes to store the updated fee details,otherwise click No
6. The updated fees details can also viewed in the table below the page
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CHAPTER 6 ASSIGN ROLL NUMBER MENU IN SMS 1.7
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Assigning roll numbers in SMS 1.7
The roll numbers for each class can be assigned using this option. To assign Roll numbers
1. Double click the Assign Roll number icon in the main page
2. The page for assigning roll numbers will display like below
3. Select class and division from the list
4. Click the Assign button to assign roll numbers.
5. The assigned roll number will display in the table
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CHAPTER 7 CLASS PROMOTION MENU IN SMS 1.7
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Class Promotion in SMS 1.7
The class promotion details can be entered here. To promote class
1. Double click the Class promotion icon in the main page
2. The page will display like this
3. Select the class and section from the list
4. Click the Show Students buttons
5. The student details for the selected class will display in the table
6. To select all the students Click the link Select All
Or
7. Select the checkbox for those students who want promotion
8. Click the promote button
9. Confirmation message will display for promotion
10. Click yes if promotion is needed and No otherwise
11. Message will display for successful promotion
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CHAPTER 8 CHANGE SECTION MENU IN SMS 1.7
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Changing section in SMS 1.7
The class sections can be changed using this option. To change the class section
1. Double click the Change Section icon in the main page
2. The page for changing section will display like below
3. Select the class and section from the list
4. The table will display the details of students for the selected class and section
5. Click the show students button
6. Click the link check all to select all the students
Or
7. Select the students who need to move to new section
8. Select the new section from the Move To list
9. Click the Move button
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10. Message will display after successful section change.
CHAPTER 9 ISSUE TC MENU IN SMS 1.7
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Issuing TC in SMS 1.7
The TC can be issued using this option To issue TC
1. Double click the Issue TC icon from the main page
2. The page for issuing TC will display like this
3. Enter the TC No.
4. Click the Issue button
5. Confirmation message will display for issuing TC
6. Click Yes for issuing TC,otherwise NO
7. Message will display after deleting the student
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CHAPTER 10 REPORTS IN SMS 1.7
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Reports in SMS 1.7
Different types of reports can be generated in SMS 1.7 The reports that can be generated in SMS 1.7 are
1. Student Report
2. List Students
3. Fee Reports
4. Fee due reports
5. Login reports
To generate students Report
1. Double click the StudentReport icon in the main page of Print reports tab
2. The student report will display like below
3. Select the class and division
4. The Roll numbers will display for the selected class and division
5. Select the roll no from the list
6. Click the show report button
7. The report for the selected student will display
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To generate students list report
1. Double click the StudentReport icon in the main page of Print reports tab
2. Select the searching option as either Name, class admission date, caste section or ALL
3. Enter appropriate keyword according to the selection
4. The student report will display like below
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To generate Fee collection Report
1. Double click the fee collection Report icon in the main page of Print reports tab
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2. Enter the searching critera as date,month,year or student
3. Enter appropriate keyword according to the selection
4. The fee collection student report will display like below To generate fee due collection
1. Double click the fee due report icon in the main page of Print reports tab
2. Select the searching criteria
3. Enter the appropriate keywords according to theselection.
4. The fee due report will display like below
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To generate login report
1. Double click the login report icon in the main page of Print reports tab
2. The login report will display like below
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CHAPTER 11 SECURITY MENU IN SMS 1.7
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Security in SMS 1.7
The admin can create new users adnd also can grant permissions to the other users To create new user
1. Double click the New User icon from the main page in Security tab
2. The page for adding new user will display like below
3. Click the Add New button
4. Select the Role from the list
**two roles are Admin and User
5. Enter the user name and password
6. Click the save button
7. Message will display after successful creation of new user
8. The entered details will display in the table
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To edit user details
1. Double click the field where the updation is required
2. Make the changes to necessary fields
3. Click the edit button
4. Confirmation message will display for updation
5. Click yes to update,else click no
6. Message will display after successful updation.
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Granting roles in SMS 1.7
The admin can roles to other users. To grant roles
1. Double click the Grant role icon in the main page of Security tab
2. The page for granting roles will display like below
3. Select user from the list
4. Check the checkboxes for permissions.
5. Click the select All link if amm the permissions need to be checked
6. Click the grant button
7. Confirmation message for granting roles will display
8. Click yes for granting permissions,otherwise click No.
9. Message will display after successful granting of permission.
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CHAPTER 12 OTHER OPTIONS IN SMS1.7
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Search in SMS 1.7
The student details can search in SMS 1.7
1. All
2. The search can be done by
3. Name
4. Class
5. Roll No
6. Admission No
7. Admission Date
8. Caste
9. Section
To search for student details
1. Double click the Search icon from the main page in Search tab.
2. The page for searching will display like below
3. Select the searching criteria from the list
4. Enter the keywords according to the search criteria
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5. The search results will display in the table below
6. The total No of students will also at the top of the page
SEND SMS IN SMS1.7
This application is having the facility to send messages to students, parents, etc. The message can be send to
1. A group
2. An individual
To send message
1. Double click the Send SMS icon in the main page of Search tab
2. The page will display like below
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To send message to a group
1. Click the Send to group radio button
2. Select the class and section
3. Enter the message in the text area
4. Click the Send button
5. Message will display after sending message
To send message to Individual
1. Click the Send to Individual radio button
2. Select the class section and roll no of student
3. Select the person to whom the message to be send
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4. Enter the phone number and message
5. Click the Send button
6. Message will display after sending message
Backup and Restore in SMS 1.7 The backup of the data stored in the database can take from this application. Also the data backup can be restored once the application crashes. To backup data
1. Click the backup link the main page of SMS 1.7
2. Confirmation message will display for backup
3. Click yes if backup is required, else click No
4. Message will display after backup
To restore data
1. Click the restore link in the main page of SMS 1.7
2. Confirmation message will display for restore
3. Click yes if backup is required, else click No
4. Message will display after restore
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Exit from the SMS 1.7 application
The SMS 1.7 application can be terminated at any point. To exit from SMS 1.7
1. Click the Exit link
2. Confirmation message will display for exiting SMS 1.7
3. Click Yes to exit ,else click No
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